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Office & Accounts Manager

Bolton, UK

Job Type

Full-time, Part-time, Temporary contract

About the Role

The Office & Accounts Manager will focus on ensuring the organisational function of the main office through planning and effective communication. As it is a new role, there will be a lot of ad hoc tasks, and below are a few basics, of which would be expected as a minimum. This will be a full-time roll, based in Bolton, approximately 40 hours per week. This role offers a wide variety of tasks covering all aspects of accounts for the business, office administrative duties and support to the General Manager/Director. You should have excellent accountancy skills, have previous experience of using a accounts platform and have high levels of accuracy and attention to detail.

Requirements

Accounts Skills Required

  • Preparation of accounts/invoicing

  • Month end - including reporting.

  • Expenses and Petty Cash, VAT returns.

  • Journals.

  • Purchase and sales ledgers.

  • Bank reconciliations.

  • Proactive Credit control.

  • Assisting at year end.

  • Payroll / timesheets and relevant interaction with HMRC

  • Detailed knowledge of Accounts platform


Office/Admin Tasks

  • Be able to organise and perform administrative skills and develop processes and ideas

  • Knowledgeable of basic HR processes

  • Computer literacy skills

  • Be able to communicate using varying methods and answer incoming calls

  • Have proven planning & organisational skills

  • Be flexible to meet the demands of the job.

  • Be standards driven

  • Understand, meet and exceed company and clients’ expectations.

  • Uphold and loyally represent decisions and policies of the company.

  • Oversee the safety and well-being of all on site.

  • Feedback safety issues appropriately as they occur

  • Resolve and action safety issues as required

  • Deputise for the Managing Director & General Manager when required

  • Coordinate and organise all paperwork and processes required

  • Ensure a well-documented paper trail of each task

  • Construct and maintain programmes for visiting groups and take into account their specific requests.

  • Complete regular checks to ensure required standards are being upheld.

  • Manage welfare provision for all on site and maintain clear recording and reporting of any incidents

  • Assist any person requiring medical treatment, or seeking professional help and record and report as required.

  • Protect and conserve all properties belonging to the Company.

  • Assess customer requirements and act accordingly.

  • Perform any additional duties that may be required to maintain a quality service.

  • Assist in the administration and monitoring of centre finances.

  • Organise efficient duty rotas

  • Assist with the induction and training of new arrivals

  • Prepare and plan any aspect with execution.

  • Keeping and updating all company insurance policies including company vehicles

  • Producing sales quotations supplied by the sales team.


We Are Looking For

  • A confident communicator

  • Ability to instruct activities

  • Willingness to learn

  • Attention to detail

  • Flexible and adaptable approach to work


Education:

  • GCSE or equivalent (preferred)

Experience:

  • Accounts: 1 year (preferred)

  • Office/Administrator: 1 year (preferred)

  • Management: 1 year (preferred)


About the Company

We are an established Food Manufacturing and Distribution company based in Bolton , operating Nationally and we are looking to recruit an Office & Accounts Manager due to expansion. We wish to appoint a full-time experienced Office & Accounts Manager who is capable of working under pressure with tight deadlines and attention to detail. The right candidate needs to be highly organised, flexible with the adaptability to prioritise tasks and changing workloads with the ability to suggest improvements and achieve results. Knowledge of the food industry or distribution/production background would be an advantage and you will be working within a small team.

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